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Created 20 November 2025 • Updated 20 November 2025

Declarations

Depending on your organisation’s configuration, declarations can be made against terminals, drawer inserts, or money belts. They serve as a confirmation of the money counted, though not all options may be used, as this depends on your setup and operating practices.

Declarations Topics
Navigate to Finance → Cash Management → Declarations

Terminals

The declaration status screen will show you the status of terminals.

To complete a declaration, a 'Session Change' must first be performed on the point of sale terminal. Depending on your organisation’s configuration, you may be prevented from ending sessions while accounts remain active. All accounts must be closed before sessions can be ended whether for all terminals, the final terminal, or the final terminal within a sales area

The session change button is normally found in the 'Manager Functions' screen, but this could be different on your setup

Status Information

The following information is displayed when terminals are trading:

  • Terminal Name

  • Trading - 'Yes' or 'No'

  • Awaiting Declaration - 'No'

The following information is displayed when terminals are session changed but requires the finance day / week to be signed off:

  • Awaiting Declaration - 'Session Count (requires sign off)'

    Action: Complete Sign Off - Navigate to Finance → Admin → Sign Off

The following information is displayed when terminals are session changed and ready for declaration:

  • Awaiting Declaration - 'Session Count'

    Action: Complete Declaration

The following information is displayed when terminals are re-opened and a session change attempted when the previous declaration has not been completed:

  • When attempting to perform a session change on the point of sale terminal if the previous session has not been declared this warning prompt will be displayed

    Action: Answer No and complete the declaration or Answer Yes and handle either separate or combined declarations in finance

  • Awaiting Declaration - 'Session Count' will be display the number of sessions now available for declaration when answering Yes on the point of sale terminal

    Action: Complete Declaration either as individual sessions or a combined for both all / selected session

Declaration

Select the required terminal to complete the declaration:

If there are any outstanding skims that were set to 'Count in Office' these must be actioned before being able to declare a terminal navigate to Finance → Cash Management → Skims
  Click Declare | Select Safe | Click Next → Enter the Declared Amounts | Click Finish    
 

Select the required safe where money will be added to

You will not be shown this step if:

  • There is only 1 safe configured

On this step you might:

  • Not see the safe balance

Prior to this step if there are is more than 1 declaration you will see the selection list where you can choose to declare each session individually or combine all sessions together (where all monies will be added together to be declared)

  

For the values that require entry enter the amount of money to be declared

Remember you should no be including any skimmed values

On this step you might:

  • See rows by denomination rather than a cash total

  • Have some rows automatically declared because they were system payments or payments that automatically reconciled such as integrated payments, room charges, booking deposits and sales ledger transactions

  • Not see foreign currency

  • Not see the expected / variance value as counts are 'blind'

  • Be prompted to recount / enter the values as you were not within the expected tolerance amount

  • Be prompted to click next and enter your back of house password and or counter signatory

  • Be prompted to select a reason for any variances

 

  

 
 

   

 

Drawer Inserts

The declaration status screen will show you the status of inserts.

To complete a declaration, a 'Session Change' must first be performed on the point of sale terminal. Depending on your organisation’s configuration, you may be prevented from ending sessions while accounts remain active. All accounts must be closed before sessions can be ended whether for all terminals, the final terminal, or the final terminal within a sales area

The session change button is normally found in the 'Manager Functions' screen, but this could be different on your setup

Status Information

The following information is displayed when insert floats are created but not assigned to any terminals:

  • Drawer Insert

  • Terminal - None Shown as Not assigned to Terminal during 'Open Terminal' process

  • Trading - 'Yes' or 'No'

  • Awaiting Declaration - 'No'

The following information is displayed when a drawer insert is assigned when a terminal is opened:

  • Terminal - Name of Terminal assigned to the Drawer Insert

  • Trading - 'Yes'

The following information is displayed when a drawer insert is ready for declaration:

  • Awaiting Declaration - 'Session Count'

    Action: Complete Declaration

The following information is displayed when a point of sale terminal has been opened but with no drawer insert assigned:

A terminal can be opened without assigning a drawer insert because it might not take payments and be an ordering only terminal

  • Terminal displayed as trading

    Action: Continue trading as required and 'Session Change' or use the 'Assign Drawer' to later assign a drawer to a terminal when ready

The follow information is displayed when the opened terminal is assigned to a drawer insert:

  • POS 1 is shown as being assigned to both Insert 1 and Insert 2 but has different trading states

    Action: Complete Declaration for awaiting sessions

Declaration

Select the required drawer insert to complete the declaration:

If there are any outstanding skims that were set to 'Count in Office' these must be actioned before being able to declare a terminal navigate to Finance → Cash Management → Skims
  Click Declare | Select Safe | Click Next → Enter the Declared Amounts | Click Finish    
 

Select the required safe where money will be added to

You will not be shown this step if:

  • There is only 1 safe configured

On this step you might:

  • Not see the safe balance

  

For the values that require entry enter the amount of money to be declared

Remember you should be including the original float amount and any increases in float, less any skims

On this step you might:

  • See rows by denomination rather than a cash total

  • Have some rows automatically declared because they were system payments or payments that automatically reconciled such as integrated payments, room charges, booking deposits and sales ledger transactions

  • Not see foreign currency

  • Not see the expected / variance value as counts are 'blind'

  • Be prompted to recount / enter the values as you were not within the expected tolerance amount

  • Be prompted to click next and enter your back of house password and or counter signatory

  • Be prompted to select a reason for any variances

  

 
 

   

 

Money Belts (Employees)

Money belt sessions are usually reconciled at the end of a session and automatically declared, so no manual declaration is required. If they are configured for manual declaration, the process is the same as declaring drawer inserts.

To complete a declaration, a 'End Money Belt Session' must first be performed on the point of sale terminal. Depending on your organisation’s configuration, you may be prevented from ending sessions while accounts remain active against a point of sale operator and must be paid or transferred to another operator

Status Information

The following information is displayed when a money belt session is started and no float assigned:

  • Terminal Name / Employee Name

  • Trading - 'Yes' or 'No'

  • Awaiting Declaration - 'No'

The following information is displayed when a money belt session has been ended and ready for declaration (with no float assigned):

  • Awaiting Declaration - 'Session Count'

    Action: Complete Declaration

The follow information is displayed when a point of sale operator starts and ends more than 1 session (where the previous session was not declared):

  • Awaiting Declaration - 'Session Count' will be display the number of sessions now available for declaration

    Action: Complete Declaration either as individual sessions or a combined for both all / selected sessiosn

Declaration

Select the required employee to complete the declaration:

If there are any outstanding skims that were set to 'Count in Office' these must be actioned before being able to declare an employee money belt navigate to Finance → Cash Management → Skims
  Click Declare | Select Safe | Click Next → Enter the Declared Amounts | Click Finish    
 

Select the required safe where money will be added to

You will not be shown this step if:

  • There is only 1 safe configured

On this step you might:

  • Not see the safe balance

Prior to this step if there are is more than 1 declaration you will see the selection list where you can choose to declare each session individually or combine all sessions together (where all monies will be added together to be declared)

  

For the values that require entry enter the amount of money to be declared

On this step you might:

  • See rows by denomination rather than a cash total

  • Have some rows automatically declared because they were system payments or payments that automatically reconciled such as integrated payments, room charges, booking deposits and sales ledger transactions

  • Not see foreign currency

  • Not see the expected / variance value as counts are 'blind'

  • Be prompted to recount / enter the values as you were not within the expected tolerance amount

  • Be prompted to click next and enter your back of house password and or counter signatory

  • Be prompted to select a reason for any variances

  

 
 

   

 

Money Belts (Floats)

Money belt sessions are usually reconciled at the end of a session and automatically declared, so no manual declaration is required. If they are configured for manual declaration, the process is the same as declaring drawer inserts.

To complete a declaration, a 'End Money Belt Session' must first be performed on the point of sale terminal. Depending on your organisation’s configuration, you may be prevented from ending sessions while accounts remain active against a point of sale operator and must be paid or transferred to another operator

Status Information

The following information is displayed when insert floats are created but not assigned to any point of sale operators:

  • Money Belt

  • Employee - None

  • Trading - 'Yes' or 'No'

  • Awaiting Declaration - 'No'

The following information is displayed when a money belt is assigned when a session is started:

  • Employee - Name of Employee assigned to the money belt

  • Trading - 'Yes'

The following informations is displayed when a money belt session as ended and ready for declaration:

  • Awaiting Declaration - 'Session Count'

    Action: Complete Declaration

Declaration

Select the required money belt to complete the declaration:

If there are any outstanding skims that were set to 'Count in Office' these must be actioned before being able to declare a money belt navigate to Finance → Cash Management → Skims
  Click Declare | Select Safe | Click Next → Enter the Declared Amounts | Click Finish    
 

Select the required safe where money will be added to

You will not be shown this step if:

  • There is only 1 safe configured

On this step you might:

  • Not see the safe balance

Prior to this step if there are is more than 1 declaration you will see the selection list where you can choose to declare each session individually or combine all sessions together (where all monies will be added together to be declared)

  

For the values that require entry enter the amount of money to be declared

On this step you might:

  • See rows by denomination rather than a cash total

  • Have some rows automatically declared because they were system payments or payments that automatically reconciled such as integrated payments, room charges, booking deposits and sales ledger transactions

  • Not see foreign currency

  • Not see the expected / variance value as counts are 'blind'

  • Be prompted to recount / enter the values as you were not within the expected tolerance amount

  • Be prompted to click next and enter your back of house password and or counter signatory

  • Be prompted to select a reason for any variances