Tables Site Setup

Created 31 March 2026 • Updated 31 March 2026

Managing Tables

The Manage Tables option is available to site administrators. This allows you to define table details for your site. You can also configure Tables to read the table numbers from Aztec so they can be managed from one place.

If you are to introduce Events into your organisation, this managing of tables actions will be re-located to the Events suite. You can find out more about this within the Events Manage Sites > Tables section
Managing Tables Topics
Navigate to Tables Admin → Site Setup → Manage Tables

Setting Up Tables

There are two ways to set up Tables.:

  • Automatically Use Aztec Table Numbers

  • Manual Creation

Enabling Automation

Follow these steps to setup tables to automatically use Aztec table numbers:

  1. Select the tick box for Automatically Use Aztec Table Numbers

    Once ticked, a confirmation box will display stating a WARNING message

    WARNING: All future changes to tables numbers in Aztec will be reflected in Tables. Are you sure you wish to continue?

    NOTE: We will now contact Aztec to request table numbers. Please return to this page shortly to view the results

  2. Click OK

    Once enabled, the list of tables will sync and all table number will be greyed out. If you need to change the tables numbers you can now do so within Aztec. When new tables are created in Aztec, this results in additional table numbers being added to the Tables app and they will adopt the default cover size of 1-2. You will then need to make the required changes in the Layout section.

If making this change, be aware that this takes effect immediately, so if this setting is enabled while guests are assigned / seated at site they may be unassigned / unseated
Manual Creation

The Tables section allows you to add single tables, bulk loads or you can use the check-boxes to multi-select tables for deletion.

Follow these steps to add new tables:

  1. Click Add New Table or create a range of numbers and click Add Tables

  2. Click Save Changes

If using the Aztec Table Management System (ATMS), you must only use numerical table names and the table numbers must match those defined in your theme. To check which table numbers are added to your theme, log into Theme Modelling at site and select Site Table Plans. Select the appropriate table plan(s) and note the table numbers used. If these do not match, meal statuses will not update

Once you have added your Tables, your next step will be to configure the minimum and maximum capacity for that table. You can find this under Layouts.

Turn Times

"Turn times" refers to the estimated duration a table is reserved for a single booking - essentially, how long a party is expected to occupy the table. The main purpose of defining a turn time is to help manage your seating capacity efficiently. They also allow the system to predict when a table will be free for the next booking.

When accessing the Turn Times tab, a Default Turn Times will display. We recommend that on your initial turn time configuration, you use this template and re-name if required. For any subsequent turn times, you can create a copy of the original and edit as required

Follow these steps to create a turn time template:

  1. Locate your Turn Time Name e.g. Default Turn Time , and select Edit

    A page will display showing any turn times configured. If none show, the system will be using the system default of 2 hours for each booking (unless defined elsewhere as stated above)

  2. Click to Insert New

    In the Table Size field, specify the number of guests (covers) the configuration applies to. Each time you click 'Insert New', the system will automatically add the next table size in sequence. You can override these values if needed - for example, you may want a table for 1 guest set to 01:00, and tables for 3 or more guests set to 01:45

  3. Using the drop downs under each session name, set the desired turn time for each booking of that size

  4. Click Save Changes

Layouts

The Layouts tab allows you to define the minimum and maximum number of covers allowed for each table, and reserve tables for walk-in customers.

Layouts represent the physical arrangement of tables and seating in your venue. You can create multiple layouts to account for different configurations, e.g. default layout for regular operations, special layouts for weekends, holidays, or events.

Table Layouts are combined with Turn Times into a Table Plan, which will be assigned to your all day or session-based timeslots. This functionality allows you to quickly and easily change plans for different sessions (Breakfast, Lunch, Dinner...) or for special days. You can find out more about Table Plans below.

Configuring a Layout
When accessing the Layouts tab, a Default Layout will display. We recommend that on your initial layout configuration, you use this template and re-name if required. For any subsequent layouts, you can create a copy of the original and edit as required

To configure your layouts, follow the below steps:

  1. Locate your Layout Name e.g., Default Layout, and select Edit

    Your layout will open. You will be able to view a number of configurable options on the Tables tab, and on the Table Joins tab

    Tables

    Configurable Fields for Tables Details
    Min Covers

    The smallest number of guests that can be seated at the table. This helps ensure tables aren’t used inefficiently (e.g., a 6-person table being booked for 1 person)
    Max Covers

    The largest number of guests that can be seated at the table. This ensures the table isn’t overbooked beyond its capacity
    Unavailable for Auto-assign

    Prevents the system from automatically assigning this table when a booking is made online. This is useful for tables that are held for walk-ins, VIPs, or manual assignment only

    Table Joins

    Configurable Fields for Table Joins Details
    Name

    Give your join a name. Each name needs to be unique. When naming table setups (joins), the format that our Setups team typically follow is as follows: [Lowest Table Number] / [Minimum Covers] – [Maximum Covers]
    Min Covers

    The smallest number of guests that can be seated at the table joins. This helps ensure table joins aren’t used inefficiently (e.g., a 6-person table being booked for 1 person)
    Max Covers

    The largest number of guests that can be seated at the table joins. This ensures the table join isn’t overbooked beyond its capacity
    Joined Table Numbers (e.g., 1+2+3)

    When joining tables, the join must accurately reflect the table numbers being combined. To do this, enter the table numbers using a plus sign (+) with no spaces between them
    Actions

    The ability to delete the join

  2. Click Save Changes

Creating a New Layout

When creating a layout, there are two ways to do this:

  • Create a new layout

  • Copying an existing layout

Zonal recommends that when creating a layout, you use the copy function. We find that users are generally tweaking an existing set up rather than creating from a new

Follow these steps to create a new layout:

  1. Click Add Layout

  2. Go down the list of Table Numbers and define the Min Covers for each table

  3. Define the Max Covers for each table

  4. Select if any tables are Unavailable for Auto-assign

  5. Select the Table Joins tab and create any required joins

  6. Click Save Changes

Copying a Layout

Follow these steps to copy a layout:

  1. Select from the Actions column to Copy the required layout

  2. A pop-up message will show asking "Are you sure you wish to copy this layout?". Select as required

    Once you select Yes, a confirmation message will appear: "Table layout was successfully copied"

    The copied layout will then appear in your list, prefixed with "Copy of..." to indicate it's a duplicate of the original

  3. Select Edit

  4. Go down the list of Table Numbers and edit as required the Min Covers for each table

  5. Edit if needed the Max Covers for each table

  6. Select if any tables are Unavailable for Auto-assign

  7. Select the Table Joins tab and edit if needed any required joins.

  8. Click Save Changes

Plans

The Plans tab allows you to create a Tables plan that groups together specific turn times and table layouts. This allows you to save different combinations of table layouts / turn times for specific events, such as only offering tables for 2 on Valentine’s day, or even having varying table joins on a weekend versus a weekday.

Creating a Plan

Follow these steps to create a plan:

  1. Click Add new table plan

  2. Enter a Name for the plan

  3. Select from the drop downs the desired Turn Times and/ or Table Layout

  4. Click Save Changes

Applying a Plan to a Standard Day

Follow these steps to apply plans to standard days:

  1. Go to the Capacity Management tab, and Time Slots

  2. Select the Standard Days tab

  3. Locate the day of the week you want to amend the plan for. Click the arrow beside the day name and the sessions will appear.

  4. Select from the drop down, in the Table Plan column, the desired plan name

There is no save option. Once a selection is made this will take effect for all future days / sessions (unless a special day is configured and this will take precedent)