Time Slots

The Managing Time Slots window contains a set of tab pages available to Company and Site Administrators for defining restaurant sittings for the site.

This is available on the Capacity Management tab at company and site level.

Preferences

Your system site administrators have access to an additional Preferences tab that provides the ability to control the timeslots that are displayed when making bookings and to restrict quantity of cover sizes able to book.

Today

The Today tab allows administrators to make modifications to the current day’s time slots. Using this tab, you can:

1. Adjust the start time for each timeslot if required by selecting a time from the drop down list

2. Adjust the maximum capacity if required

3. Enter any cover restrictions by entering an appropriate value for any of the table cover sizes:

   • 0 – No table of that cover size available

   • 1+ – The number of tables of that cover size available

4. Select the Available Online check-box to allow slots to be booked online if required or use the ALL or NONE options to make the selection for all timeslots on the special day

5. Adjust the minimum and maximum allowed to be booked online as appropriate

6. Enter the length of advanced booking required for each timeslot

7. Select Save at the bottom of the window when complete

8. Select Insert to add a new time slot to start 5 minutes after the session selected

9. Select Delete to remove a time slot from the current day

Standard Days

The Standard Days tab page allows your site administrators to manage the time slots that are displayed to customers when they book online. If the display time slots for a given session radio button is selected, you are prompted to select the required session when creating standard time slots. Additionally, when sessions are set, you can select a different table plan for each session if required.

To configure what your customers see when booking tables online:

1. Select whether customers booking online can see time slots for the full day or per session

2. Complete the settings as required to create or overwrite a standard time slot

3. Click Submit

4. Make any modifications, or select Insert or Delete to update individual time slots if required

5. Click Save

Special Days

The Special Days tab page allows you to create customised time slots for any specific day, for example for special events or public holidays.

Your Site Administrators can create additional special time slots that are unique for their site. As sites have different capacities, this allows sites to adjust their timeslots as required. Your Site Administrators can enter a date range, allowing multiple special days to be created quickly and easily.

Tables creates the special days selected using the timeslots from the standard day and you can select Edit alongside the appropriate special day and modify the time slots as required.

Follow these steps to create a new special day at site level:

1. Select the start date for the new special day

   If you only need to create one special day, select the same date as the End Date

   If you need to create new time slots for consecutive days, select a different date for the End Date

2. Select the Available Online check box to determine whether the timeslots on the new special day will overwrite the standard available online settings

3. Add an appropriate description for the new special day(s)

4. Click Submit

   A list of all the time slots created is displayed for you to review and modify as required

5. Select Edit to update the time slots if required

6. Click Save