Prep Items

Created 11 December 2025 • Updated 11 December 2025 • Updates

Main Details

The first section when configuring a prep item is the main details, this holds all of the primary information for this product type.

There are three options when adding a new purchase item:

  • Select an existing prep item and click Add, this will automatically pre-fill various fields based on the selected item

  • Click the down arrow on the Add button, select empty purchase item, this will leave all fields blank

  • Select an existing purchase item and click Clone, this will copy all details from the previous selected item

Main Details Topics

Step 1 of 2

Completing Main Details

Follow these steps to configure this section:

  1. Click Add or Clone | based on the "add option" chosen some fields will automatically be pre-populated

  2. Enter the following details, Main Name | Aztec Name (update as required) | Description (optional)

  3. Check or set the following fields Subcategory | Tags

  4. Check or set the following fields Stock Count Size | Preparation Batch

    The preparation batch is split between the quantity and unit of measure

  5. If there any item references to be added click References tab | enter a External Reference 1, 2 or 3

    The external reference 1 is the new term for an Aztec Product Modelling Import / External Ref
→You have now completed step 1, click here to move on to step 2 adding ingredients

Field Settings & Information

Details

The details section allows you to set the names and other primary prep item information.

The following table of information describes each of the details fields:
Field Description
Main Name Main prep item name used across the platform
Aztec Name Shorter prep item name used by Aztec product modelling, pre-populated by entering the main name but will stop at 16 characters
Description Description of the prep item
Subcategory Subcategory from the product structure
Tags Product tags associated to the prep item
Stock Count Size The unit used when performing a stock count
Preparation Batch The overall batch size in quantity and unit

 

References

The references section allows you to set additional IDs against the prep item.

The following table of information describes each of the details fields:
Field Description
External Reference 1 Third party / optional reference of the prep item - 15 characters
External Reference 2 Additional third party / optional reference of the prep item - 15 characters
External Reference 3 Additional third party / optional reference of the prep item - 15 characters