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Created 02 March 2026 • Updated 02 March 2026

Banking

The banking function is used to reduce onsite cash by recording an entry in the finance module that details the amount deposited along with relevant banking information. These records can then be used for reporting or exported to third party accounting and finance systems if required.

Quick Reference Guide
Advanced Information

Quick Steps for Banking

Follow these steps to complete a banking:

🔑 Login to Aztec

Get started by logging into Aztec and open the Finance module

🏦 Banking

Select Cash Management → Banking → click Add Banking

💰 Select Safe

Select the Safe (where the money is been banked from) → click Next

❗ This step is only shown if you have more than one safe

📅 Select Date

Select the Banking Date → click Next

❗ You only have to choose a date if you work on a weekly sign off

🏦 Select Destination Bank

Select the Destination Bank (the bank where the money is being deposited) → click Next

❗ This step is only shown if you have a bank configured

⌨️ Enter Reference

Enter the Banking Reference → click Next

❗️ This is usually the unique reference from your paying in book / slip

💷 Enter Banking Amount

Enter the Amount Banked → click Finish

❗️ This is typically the Total Available to Bank Value minus the House Float

Banking Topics
Navigate to Finance → Cash Management → Banking

Adding Banking

Follow these steps to add banking:

  Click Add Banking | Select Safe | Click Next → Select the Banking Date | Click Next → Select Destination Bank | Click Next
 

Select the required safe where banked money will be coming from

You will not be shown this step if:

  • There is only 1 safe configured

On this step you might:

  • Not see the safe balance

  

In this example the calendar date is 8 September a banking can only be entered on the days within the previous week, if the banking is to entered for the 8th a sign off should be completed

You will not be shown this step if:

  • Daily sign off is enabled, the entry will be recorded against the current business day

 

  

Select the required destination bank

You will not be shown this step if:

  • There is only 1 bank configured
   

 

→ Enter the Banking Reference | Click Next → Enter the Amount to Bank | Click Finish    
 

The bank reference is usually taken from the paying-in slip

On this step you might:

  • Be required to enter the reference in a specific format (mask) using a combination of letters, numbers or symbols

  • Be required to enter a second reference which could be optional or mandatory with / without mask format

  • Have optional banking notes to be entered

  

Enter the amount of money to be banked

On this step you might:

  • Only see a cash row (rather than by denomination

  • Not see the 'Total available to bank' value

  • Be prompted to re-enter the value to bank before you can click finish

  • Be prompted to click next enter your back of house password and or counter signatory

    
 

 

   

Editing Banking

When selecting banking the list of banking entries are displayed by day and the options available are View | Edit | Delete

This only applies to weekly sign off, if using daily sign off only the current days bankings are displayed

The following rules apply to editing banking:

  • A banking can only be edited if the back of house operator has permission configured against their job role to edit banking

  • Once a banking has been collected it can no longer be edited

  • When operating with daily sign off only the current days banking can be edited, once a day is signed off the banking for previous days cannot be changed

Select a banking and follow these steps to edit:

  Click Edit Banking | Confirm Safe | Click Next → Confirm Destination Bank | Click Next → Confirm the Banking Reference | Click Next
 

Confirm the required safe where banked money will be coming from

You will not be shown this step if:

  • There is only 1 safe configured

You will not be able to edit bankings if:

  • Your user role does not have permission

  • The banking has been collected

On this step you might:

  • Not see the safe balance

  

Confirm the required destination bank

You will not be shown this step if:

  • There is only 1 bank configured

  

The bank reference is usually taken from the paying-in slip

On this step you might:

  • Be required to enter the reference in a specific format (mask) using a combination of letters, numbers or symbols

  • Be required to enter a second reference which could be optional or mandatory with / without mask format

  • Have optional banking notes to be entered
   

 

→ Confirm the Amount to Bank | Click Finish        
 

Confirm the amount of money to be banked

On this step you might:

  • Only see a cash row (rather than by denomination

  • Not see the 'Total available to bank' value

  • Be prompted to re-enter the value to bank before you can click finish

  • Be prompted to enter your back of house password and or counter signatory

  

 

    
 

 

 

    

Deleting Banking

When selecting banking the list of banking entries are displayed by day and the options available are View | Edit | Delete

The following rules apply to deleting banking:

  • A banking can only be deleted if the back of house operator has permission configured against their job role to delete banking

  • Once a banking has been collected it can no longer be deleted

  • When operating with daily sign off only the current days banking can be deleted, once a day is signed off the banking for previous days cannot be changed

Select a banking and follow these steps to delete:

  • Click Delete

  • Confirm Yes to delete the banking

  • The value of the banking will be returned to the original Source Safe