Banking

The banking function allows onsite back of house operators to reduce the amount of money held onsite by creating a banking record. This process records funds removed from the safe and links them to the banking entry with the relevant references and bank details.

The banking section defines behaviour of banking, banking collection and change received activities.

Settings

When a company is selected the following table outlines each setting and its corresponding functionality.

Setting	Description	Additional Information
Change Received This function enables onsite back of house operators to enter change that has been received into a site either through a secure delivery or where money has been collected and brought into the site where there was no direct exchange of notes for coins
Reference Mandatory	When enabled the back of house operator will be prompted to enter a mandatory reference during the change received process
Reference Mask	Change received can use a mask format to ensure that the reference is recorded in the expected format Click Edit Click any of the listed options to insert to build the mask Additional manually entered text can also be entered into the mask format
Banking Collection This function enables onsite back of house operators to enter a collection of banking where money was previously banked, this can be useful for both situation where banking is physically collected through a secure process or to record when money is taken to a bank
Reference Mask	Banking collection can use a mask format to ensure that the reference is recorded in the expected format Click Edit Click any of the listed options to insert to build the mask Additional manually entered text can also be entered into the mask format
Reference Unique Within	The number of days will define how long before the same reference can be used
Banking This function enables onsite back of house operators to reduce cash from a safe by performing a banking
Reference Unique Within	The number of days will define how long before the same reference can be used
Reference 2	By default a reference is included for banking but a secondary reference can be enabled Hidden - reference not displayed Optional - reference displayed but optional for entry Mandatory - a reference is required
Reference 2 Mask	Banking reference 2 can use a mask format to ensure that the reference is recorded in the expected format Click Edit Click any of the listed options to insert to build the mask Additional manually entered text can also be entered into the mask format
Allow Banking Comments	When enabled back of house operators can enter an additional comment during banking

Adding Banks

When performing a banking a bank can be selected, multiple banks can be assigned to sites which enable them to choose a bank during the process, using banks is optional but it will enable the definition of the default reference mask.

Follow these steps to add banks:

1. Click Add

2. Enter the following details

   • Display Name

   • Bank

   • Branch Name

   • Account Name

   • Account Number

   • Sort Code

3. Optionally if a banking reference mask is required click Edit

   • Click any of the listed options to insert to build the mask

   • Additional manually entered text can also be entered into the mask format

   • Click OK

4. Click Finish

5. Optionally select a Default Bank from the drop down

   Additional settings can be applied for available banks at site level - Finance → Configuration → Estate Structure → Site Settings → Banking