Accruals
If the electronic invoice does not arrive from the supplier before the end of the current stock period, you can create an Accrual from an order and you will be able to finalise your stock on time, the order must have already been sent to the supplier.
Accruals Topics
Information
When the electronic invoice does arrive in the current stock period, it will match up with the corresponding order and it will replace the Accrual you have created. You will need to accept the electronic invoice manually as usual.
If the electronic invoice does not arrive in the current stock period, when you finalise your stock period, the Accrual you have created will appear in the next stock period automatically as a Reverse Accrual with a negative value. When the electronic invoice arrives into the next stock period this will balance the Reverse Accrual, the Reverse accrual will be automatically accepted and you will need to accept the electronic invoice manually as usual.
If you would like to carry out a line check and the electronic invoice has not yet arrived for a delivery you have received, you could create an Accrual for that order enabling you to check your stock. However, if you are not doing a line check and you know that the electronic invoice will be coming in during your current stock period it is not necessary to create an Accrual.
If an electronic invoice has not yet arrived for an order and the 'Required Delivery Date' has arrived then a warning triangle will be displayed in the 'Actual Delivery Date' column indicating that an Accrual might be needed.
Creating an Accrual
From Order Details
Follow these steps to create an accrual:
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Select an Order for which the accrual is to be added
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Click Create Accrual
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Enter the delivery details of the Accrual
For example select Temperature / Service Rating etc
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Click Save
From Deliveries
Follow these steps to create an accrual:
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Click Add a Delivery
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Select the following
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Supplier
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Invoice Date
Any orders for that supplier and date will automatically be displayed in the Order drop down, select the required order
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Enter the delivery details of the Accrual
For example select Temperature / Service Rating etc
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Click Save
Reverse Accruals - The Electronic Invoice does not Arrive in Current Stock Period
If an electronic invoice has not been received again, the Reverse Accrual can be deferred to the next stock period, on or after the last day of the current stock period.
Deferring a reverse accrual to the next stock period will make your stocks for the current week more accurate when checking reports, however, if the related electronic invoice is received in your current week you must ensure that the electronic invoice is also deferred to the next stock period so that both the invoice and reverse accrual are in the same stock period. If this does not happen then you will have an invoice in one stock period and reverse accrual in another and this will create variances in your stock